Polaris Sensor Technologies, Inc.

At Polaris we know that you care about how the Personal Information we receive about you is used and shared, and we take the protection of your Personal Information seriously.

This Privacy Policy covers how Polaris Sensor Technologies, Inc., 200 Westside Square, Suite 320, Huntsville, AL 35801, who is the data controller (“Polaris”, “we”, “us”, “our”) treats Personal Information (as defined blow) that Polaris collects and receives through your use of Polaris websites (collectively the “Polaris Site”), your requests relating to and orders for Polaris products and services (including cloud services (“Cloud Services”)) provided by us online or offline in accordance with applicable data privacy laws (collectively “Polaris Products & Services”). In addition to this Privacy Policy, specific notices may be made available to you when you register or log in for specific services activities, or when we require your consent. Such specific notices may also indicate the specific Polaris affiliate which is the controller (or together with Polaris, co-controller) of the Personal Information processing operations involved.

This Privacy Policy Only Applies to Polaris

This Privacy Policy does not apply to the processing of personal data by companies that Polaris does not own or control, or by the staff of such companies that Polaris does not employ or manage.

Children’s Privacy Policy

The Polaris Site is not intended for use by any children, including children under the age of thirteen. Polaris does not knowingly collect Personal Information online from children under thirteen. If you think that Polaris has collected Personal Information from your child, please contact us at hr@PolarisSensor.com (or at the address provided below). Because Polaris is committed to protecting children’s privacy online, use of the Polaris Site by children under the age of thirteen is prohibited.

Collection and Use of Your Personal Information

“Personal Information” is information of an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as your name, address, email address, or phone number.

Polaris collects Personal Information in a number of circumstances, either automatically or when you provide it to us, including under the following circumstances and for the following purposes:

  • About you as our contact person for our business partners, customers and end users, vendors, and suppliers, when we set up your company’s account. This will necessarily involve the processing of the following data: contact information (full name, postal work address, work email addres, work telephone number), job title, payment information, and data relating to purchase history.
  • We will use this information to:
    • allow Polaris to execute the contract concluded with you:
      • to issue a quote, for order entry, and to establish a contract;
      • to fulfill your purchase contract or making available a free dmeo, including making required shipping arrangements and provide related customer support;
      • to ensure timely supply of critical firmware updates (by email notification or otherwise);
      • to communicate about the Polaris Products & Services you purchased, or to respond to your queries or requests (including relating to Polaris Products & Services);
      • to send administrative information to you (such as information relating to the Polaris Site and changes to our terms, conditions, and policies).
    • pursue Polaris’s legitimate interest to:
      • create and communicate content and offers most relevant to you, and to send relevant personalized marketing communications to you;
      • send offers and accessories related to your purchase, and newsletters relating to Polaris’s Products & Services to you.
    • Non-Polaris non_US Party Vetting and Screening:
      • Prior to setting up your company’s account or entering into a transaction with your company, we will need to screen your company against prohibited parties’ lists, which may involve the processing of the following Personal Information relating to yourself, as a contact person of your employing entity: your name, title, address, email, and telephone number.
      • In case of an intended visit of a Polaris facility, or receipt of export controlled technical information or defense services, on behalf of your employer, we will need to screen you against prohibited parties’ lists, prior to allowing you any access to such Polaris facility or technical information, which may involve the processing of the following Personal Information you have provided to us: full name, email address, telephone number, job title, current and past citizenship and current country of permanent residence, your photograph and/or information contained in ID cards to issue a visitor badge.
      • Prior to onboarding your company as a new business partner, we may process the following Personal Information about you as owner, or key personnel of your company: your date of birth, ID card numbers, and information about relevant and significant litigation or other legal proceedings against business partners.
    • We process the data relating to your company and/or yourself, as non-US persons, for the purposes of:
      • complying with US and foreign export control and sactions laws, which prevents Polaris from engaging in any business activity with entities or individuals appearing on US and foreign Government issued lists of Denied and Restricted parties, or to transfer certain technical export controlled data to non-US parties without a proper license being in place;
      • to carry out an adequate due diligence of our business partners in compliance with applicable US and foreign anti-bribery laws.
    • When you visit a Polaris Site: Certain information is collected by most browsers or automatically through your device, such as your Media Access Control (MAC) address, computer type, screen resolution, operating system name and version, device manufacturer and model, language, internet browser type and version, the name and version of the Polaris Site you are using, and the IP address of your PC or other device.
    • We will use this information to pursue our legitimate interest to make the Polaris Site more easy for you to use, to improve and help develop the Polaris Site and related IT systems, and to fulfill our business purpose, such as:
      • carrying out data analysis, identifying usage trends, analyze how visitors use and brows Polaris Sites;
      • carrying out audits, fraud monitoring and prevention;
      • developing new products;
      • enhancing, improving, or modifying our products;
      • determining the effectiveness of our promotional campaigns;
      • operating and expanding our business activities.
    • Online Registration for Use of Polaris Products & Services:
      • Visitor Registration and CCTV: When you visit a Polaris facility (regardless of the need to screen you as a non-Polaris party), surveillance cameras may be operated to monitor the facility’s outside perimeter and reception area, and we will ask you to check in and check out by providing the following information to us: full name, name of your employer, visited Polaris staff, date and time of arrival and departure.
      • We process this information in order to ensure your safety and allow us to locate you in case of incidents, and ensure security of Polaris assets and facilities.
      • When you interact with us at trade shows or on other occasions, we may process the following Personal Information you provided to us: your name, postal address, email address, telephone number, mobile number, job title.
      • enhancing, improving, or modifying our products;
      • determining the effectiveness of our promotional campaigns;
      • operating and expanding our business activities.
  • We may also collect all of the above Personal information for the following purpose: As we believe to be necessary or appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities, including public and government authorities outside your county of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our affiliates; (f) to protect our rights, privacy, safety, property, and/or that of our affiliates, you, or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.

Security of Personal Information

We recognize how important your Personal Information is to you, and Polaris strictly protects the security of your Personal Information and honors your choices for its intended use. We carefully protect the confidentiality and security of Personal Information and your data from loss, misuse, unauthorized access or disclosure, alteration, or destruction.

Polaris takes precautions to protect our users’ information both online and offline. Inside Polaris, data is stored in password-controlled servers with limited access. We utilize computer safeguards, such as firewalls and data encryption, and we enforce physical access controls to our buildings and files, to keep this Personal Information safe. We only authorize access to those Polaris employees who need to access your Personal information in order to carry out their job responsibilities.

  • We protect the security of your Personal Information while it is being transmitted, by encrypting it using Secure Sockets Layer (SSL).
  • We enforce physical, electronic, and procedural safeguards in connection with the collection, stoarge, and disclosure of Personal information. We may occasionally ask for proof of identity before we share your Personal information with you.

We seek to use reasonable organizational, technical, and administrative measures to protect Personal Information within our organization. Unfortunately, no data transmission or storage system can be guaranteed 100% secure. So, whilst we will do our best to protect your Personal Information, we cannot guarantee the security of your data transmitted to the Polaris Site. Any transmission is at your own risk. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contact Us” section below.

Personal Information Sharing

Polaris does not rent, sell, or share your Personal Information unnecessarily or without a clearly defined purpose and not without ensuring all the necessary protections are in place to ensure Polaris meets all its legal obligations around the storage, transmission, and processing of Personal Information, as set out by all relevant legislations within the markets that Polaris operates. When we share your Personal Information, we do not allow any third-party partners to use it for their own marketing purposes. When we do share your Personal Information, you can be assured that it will only be shared with third-party recipients who will protect your Personal Information as closely as Polaris does.

  • Affiliates: We may share your Personal Information with relevant Affiliates of Polaris so that they may assist you locally with the sale of one of our products, service, support, training, or other tasks that need local representation, or if sharing the data is necessary to making available the Polaris Site to you.

Polaris’s internal access permissions are strictly controlled, and so Polaris also does not allow access to your Personal Information by Polaris employees unless the employee requires access to fulfil their role and responsibilities.

We may also share your Personal Information with trusted third parties who work on behalf and upon the instructions of Polaris under data processing and confidentiality agreements, including providers of website hosting and cloud storage, mailing and delivery services, training and training venue services, credit card companies and banks, providers who answer customer questions about products ore services, and provide other administrative services. These third parties process the Personal Information on behalf of Polaris for the purposes described above (and as specifically agreed) and may use your Personal Information to help Polaris communicate with you and for other reasons. However, these third parties do not have any independent right to process or share your Personal Information, and we only share the Personal Information that enables our service providers to fulfil the specially agreed upon services.

We may share Personal Information with other organizations, under the following circumstances:

  • Polaris may disclose your Personal Information if required to do so by law, including laws outside your country of residence or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Polaris; (b) protect and defend the rights, property, privacy, or safety of Polaris, our affiliates, you, or others; or (c) allow us to pursue available remedies or limit the damages that we may sustain; or otherwise in response to law enforcement requests.
  • In the event that Polaris is acquired by or merged into another company or undergoes any reorganization, joint venture, assignment, transfer, or other dispostion of all or any portion of its business, assets or stock and all information collected will be transferred to the acquiring company as one of Polaris’s assets and will be governed by the acquiring company’s privacy policy, if any.

You may submit Personal Information through comments on our Posts on the Polaris Site. Any information that you post or disclose through this feature may be available to the general public. We urge you to be very careful when deciding to disclose information through this feature.

Your Rights

You are entitled to ask Polaris to obtain access to your Personal Information and for a copy of your information to correct it if it is inaccurate and, under certain conditions, to erase it or restrict its processing or to ask us to transfer some of this information to other organizations. You may also have the right to object to some processing activities such as direct marketing communications or when we otherwise rely on our legitimate interest as a legal basis to process your Personal Information, and, where we have asked for your consent to process your data, to withdraw this consent (all requests as per this section are jointly referred to as “Individual Rights Requests”).

With regard to the marketing communications that we send to you by email, you may also follow the clear unsubscribe instructions which the email marketing communication will display. Following this instruction will the reception of this marketing communication.

These rights may be limited in some situations – for example, where we can demonstrate that we have legal requirement to process your data. In some instances, this may mean that we are able to retain data even if you withdraw your consent.

There is no charge for exercising these Individual Rights Requests. If you wish to submit such a request, then please direct it to the below contact information.

We may require proof of identification before fulfilling Individual Rights Request, so please provide clear and easy means on communicating with you so that your identification can be confirmed quickly and easily if it becomes necessary, and so Polaris can meet its obligations in terms of the duration Polaris has to respond to any Individual Rights Request you make.

Notification of Changes to this Privacy Policy

This Notice may, from time to time, change. Such amendments might become necessary due to the need to keep the Notice up-to-date given changes in the Polaris business practice or in response to legislative changes and whether they are international or national changes and may be made without prior notice.

Contact Us

For any questions or concerns relating to this Notice, our data protection practices, or to make an Individual Rights Request, please contact us at:

Human Resources
200 Westside Square, Suite 320
Huntsville, AL 35801
Email: hr@PolarisSensor.com

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